Instructions for Exhibitors of RMRM 2021

1. Click on the "Exhibitor Contract" button below.
2. Fill in the form information and click Submit
3. You will get an acknowledgement that the form is submitted and just below that is a "Pay Here" button which takes you to our store. Click on Shop Now button, and select your item(s), and add items to your cart
4. Go to checkout from the cart and it takes you to a secure payment portal where you can enter credit card information. You will get a receipt by email for the transaction

EXHIBITION PROSPECTUS

Exhibitor contract

Invitation to Exhibitors

                                                                               INVITATION TO EXHIBITORS
                                                           RMRM 2021 • TUCSON, AZ • OCTOBER 20- 23, 2021
                                                                 HOSTED BY SOUTHERN ARIZONA SECTION
Features of the Vendor Exhibit Show of RMRM 2021:

• 28 Vendor Spaces in the newly remodeled Marriot University Park, adjacent to the meeting rooms. Vendors can display banners at no additional cost.
• Exhibits will be shown from 9:00 AM – 5:00 PM on Thursday, October 21, and from 9:00 AM – 3:00 PM on Friday, October 22.
• Events to be held in the exhibition hall are planned with little or no concurrent programming: a buffet lunch in the Exhibit Show area on Thursday, coffee breaks at mid-morning on Thursday and Friday, and a drawing for vendor-contributed prizes on Friday afternoon.  Sponsorship of the first two can be purchased separately.
• Three poster sessions held in the Exhibit Hall on Thursday and Friday, with a SciMixer on Thursday afternoon (beer and wine) to attract attendees. Sponsorship of this event can be purchased separately.
• Each space will be roughly 8’ X 8’ and will contain a 6’ table with linen and two chairs.  We have put your money into customer-attracting events rather than fancy pipe and drape setups!
• Each space will have one power drop and WIFI access. Vendors will need to supply extension cords, terminal strips and duct tape.

 
Perks for Exhibitors:

• Registration fees paid for two exhibit staff persons per exhibit.
• Two tickets to the awards banquet.
• A presence in the RMRM 2021 Virtual Exhibition Hall web site.
• A list of exhibitors will be published in the program and on the web site.

 
Cost:

• $650 per exhibitor space (Commercial), $ 250 per exhibitor space (Academic/Non profit).
• A prize worth at least $25 contributed for the vendor prize drawing.
• Spaces are to be chosen by the vendor from those available at the time of purchase.
• A webpage on the Virtual Exhibition Hall alone can be had for $200.

 
In addition, you may decide to sponsor the following events at an additional cost.  Sponsorship of a symposium or refreshment break will be acknowledged in the App, with special signage at your vendor table and at the event you sponsor. You can have the logo of your company or institution included if you provide us a high-quality copy.  General sponsorship and advertising in the App will also include your logo if you provide it. 
 
 
Add-in Cost:

• $1000 for a full-day symposium sponsorship.
•  $500 for a half-day symposium sponsorship.
• $1000 for the Sci-mix sponsorship: Wine beer and soft drinks at the Thursday afternoon poster session.
•  $500 for a Refreshment sponsorship:  Coffee break on Thursday or Friday morning.
• $1000 for buffet lunch in Exhibit Hall on Thursday

Exhibit Hall setup
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Exhibitor booths are available on a first-come, first-serve basis. Please see the Exhibitor Application and Contract for additional information on sponsoring events in the Exhibit Hall

V- Vendor booth; Posters are displayed on walls opposite booths